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How to Download and Save Gmail Email Messages to Hard Drive

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Query: I am getting trouble while accesing Gmail emails repeatedly. So, I decided to switch from Gmail to another desktop based email client service like Outlook, Thunderbird, etc.. Please suggest me how do I save my Gmail emails to my Hard Drive or Flash Drive?
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Solution: Yes, you can easily save your Gmail account email messages into Internal or External Hard Drive / Flash Drive both. To do so, you can either choose Gmail Backup Tool which is paid but best or Google Takeout which is free but has some limitations.

So, let’s read both solution in below section one by one.

How to Save Google Gmail Emails into External Hard Drive / Flash Drive

If you need instructions for adding an email account using advanced settings, see Use advanced setup to add a POP or IMAP email account in Outlook for PC. Outlook won't accept my password. If Outlook won’t accept your password and you know you’re using the right password for your Gmail account, you might have an older version of Outlook that doesn't currently support this faster Gmail. Keep in mind that your Drive and Gmail account must be the same, alternatively, make sure the file is shared with the Google account used for faxing. Fax From Google Drive via Your Web Fax Tool If you want it, you can send faxes directly from the web tool of your favorite service.

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Follow the below steps for exporting Gmail account emails data into computer’s Hard Drive or external Flash drive:

  • Step 1: Free download and run Gmail Backup Tool.
  • Step 2:Enter Credentials of your Google Gmail account. Click Login.
  • Step 3: Under Category, select Email option.

Note: If you want to export complete Gmail account data like contacts, calendar and document, then select rest options.

  • Step 4:Choose MBOX file format.
  • Step 5:Select the location where you want to save Gmail emails.
  • Step 6: Click on Start button.
  • Step 7: Downloading of Gmail account data will be start.
  • Step 8: Gmail Emails has exported to Hard Drive or Flash Drive Successfully in MBOX format.
  • Step 9:Connect External Hard Drive to your machine and copy downloaded .mbox file into external USB Flash Drive.
  • Step 10: Now, finally we have copied all Gmail emails to External Hard Drive or Flash Drive.

Don’t want to use paid solution?

No need to worry, there is also a free or manual solution to save Gmail emails into External Hard Drive. But, it takes much time than paid solution. Also, the above solution provides many advanced options like Incremental option, Folder Selection, Emails Filter, and Delete After Download. It download emails messages from Gmail account quickly in less time.

Okay, let’s see the manual solution to save Gmail emails into external Hard Drive.

How to Copy Gmail Emails to External Hard Drive Using Google Takeout

Follow the below stepwise procedure to download gmail emails to Hard Drive or Flash Drive:

  • Step 1:Login to your Gmail email account and visit here: https://takeout.google.com/
  • Step 2: Under Select data to include >>Products. Click on Deselect all.
  • Step 3: Now, scroll your mouse and search for Mail option.
  • Step 4:Select Mail option.
  • Step 5: Click on All Mail data included, a pop-up will open. Select the folder for which you want to take backup.
  • Step 6: Click on Next step button.
  • Step 7: Under Customize archive format section, Select the Delivery method. We selected send Download link via email.
  • Step 8: Select File type and Archive size.
  • Step 9: Click on Create archive button.

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  • Step 10: Archive process being prepared. It will take some time to start archiving process.
  • Step 11: Go to Gmail Inbox and click on download archive button.

Note: The archiving process will take some time (depends on mailbox size) to save Gmail emails into Hard Drive in MBOX file format.

Which Solution Should We Prefer For Saving Gmail Emails into Flash Drive?

All right, now we have seen the working steps of both solution. So, it is clear now that manual solution i,e; Google Takeout took much time than Gmail Backup tool. Also the paid solution is much better than manual in all aspects. So, according to my personal experience, you must go with Solution 1 for better results.

Conclusion

We have described 2 solutions for exporting Gmail account emails into Hard Drive. First solution is paid and second is free i,e; Google Takeout or Takeway. In both solution, we have exported Gmail emails into Hard Drive analysed which solution is better.

If you want to download all your Gmail emails on the computer’s hard drive for whatever the reasons (want to take backup for offline access of Gmail, if Gmail’s storage space has been full or if you are deleting your Gmail account. etc.), then you are at right place.

Sometimes, the reason could be that you want to access your Gmail emails into different trending file formats such as .pst, .mbox, .emlx, .msg, etc. or on different email service platforms like MS Outlook, Thunderbird, Mac Mail, Office 365, etc. So, keeping these things in mind we will discuss how to download Gmail emails to the hard drive in the next part. Follow until the end.

Download Gmail Emails to Computer

Below are the methods to download or backup messages from Gmail, you can follow them.

Using Google Takeout

With the use of Google Takeout, download all your Gmail emails in a compressed and convenient format. Follow the steps below to use this method:

  1. In the web browser type myaccount.google.com after opening it log in to Google account.
  2. After opening the Google account click on Manage your data & personalization option.
  3. In the next window scroll down and click on Download your data option.
  4. As you click on the above option, a next window will open then click on Deselect all, then scroll down select Mail and click on All Mail data included.
  5. After clicking on All Mail data included, a pop-up window will open then first deselect Include all messages in the mail then you will be able to select which type of messages you want to include, click OK. scroll down click on Next Step.
  6. As you click on Next Step you will reach on the top then click on Send download link via email and choose a file format to the download and preferred delivery method from the drop-down menu. Now go to the bottom and click on Create Archive.
  7. After clicking on Create Archive, a message will show to apprise you that an archive is being created, please wait. When it is finally created, you will find a single file containing all the messages in an MBOX format.

Download Gmail Emails as PDF

You can also download messages from Gmail into a PDF format, but this method has a limitation. You can only save your emails as PDF one by one, see the steps below to perform this method:

  1. First, login your Gmail account, and open that email which you want to save as PDF.
  2. If you open the email then go for the Print all icon and click it.
  3. When you click on Print all, a new window will open in a new tab with the Print option, then set all the settings if required and click the Print. Finally, your emails will save as PDF.

You May Also Read: Sync Gmail account to Outlook.

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Download Gmail Emails to Computer using Backup Utility

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Manual methods are lengthy to perform and it has limitations too. That’s why users can try an automated utility to download Gmails to the hard drive. Gmail Backup utility is the best tool to download Gmail emails, contacts, calendar and even Google Drive data to computer. Along with backup, this utility can also backup Gmail emails to PST, MSG, EML, EMLX, TXT, etc. A user can also export Google emails directly to Yahoo, Thunderbird, Outlook, and other email clients with this utility.

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Conclusion

I have discussed various methods to download all Gmail Emails on the computer’s hard drive. I hope, now the user will be able to save Gmail emails to PC. With the above-mentioned methods, the user can easily download messages from Gmail.